Privacy notice for job applicants
Introduction
This Privacy Notice explains how Animal Friends Insurance Services Limited will process your personal information during the job application process. It sets out your rights under current data protection legislation.
What information do we collect and why?
When you apply for a role with Animal Friends, whether directly through our website or via a recruiter / recruitment site, we collect information as necessary to evaluate your suitability for the role, to contact you about your application, and to make any reasonable adjustments during the assessment and interview process.
| What do we collect | Why | Legal Base |
| Name | To identify you when considering your application | Schedule 1 part 1(1) of the DPA2018 which relates to processing for employment purposes. |
| Contact details | To contact you regarding your application | |
| Work History | To evaluate your suitability for the role for which you have applied | |
| Educational history and qualifications | ||
| Race, sexuality, gender or gender identity, age, religious or philosophical beliefs, disability | Equality and diversity monitoring to improve our recruitment processes and comply with applicable law | Schedule 1 part 1(1) of the DPA2018 which relates to processing for employment purposes. Also, under the Equality Act 2010 the lawful basis we rely on for processing this information is article 6(1)(c) to comply with our legal obligations under the Act. |
| Disability or other conditions requiring accessibility adjustments | To make accessibility adjustments as required | Article 9(2)(b) of the UK GDPR, which relates to our obligations in employment and the safeguarding of your fundamental rights. Also, under the Equality Act 2010 the lawful basis we rely on for processing this information is article 6(1)(c) to comply with our legal obligations under the Act. |
| Right to Work | To comply with the law | We are required by law to ensure all staff have the right to work in the UK. |
We retain information about applicants for one year after an unsuccessful interview or application. Where an applicant is successful and appointed to a post at Animal Friends, they should refer to the Staff Privacy Notice for information about how their data will be processed and for how long it will be retained.
Will you share my data with anyone else?
Animal Friends employs Verticality Limited to provide our recruitment management system, which may be administered in the US and India. Please contact us at careers@animalfriends.co.uk if you have any questions. The platform is ISO27001 accredited, and we conduct regular security checks for all our data processors. We also have suitable contractual arrangements in place with Verticality Limited to protect your data. However, if you are concerned about your data being transferred outside of the UK, you should contact our recruitment team directly to make any applications.
We may receive information from recruitment agencies or recruitment platforms if that is how you were put forward for the role.
What security arrangements are in place to protect my information?
Animal Friends holds ISO27001 accreditation and ensures all appropriate measures are in place to protect personal data. We employ a range of technical and organisational measures and limit access to your personal data to those with have a genuine business need to know. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality. If you have any concerns about data security, please speak to our recruitment team and we will be happy to provide more information.
How can I access my data subject rights?
Under data protection law, you have a number of rights. You can access these rights by contacting our data protection team.
In summary, these include the right to:
- Request to see any of your personal data that we hold (Known as a Subject Access Request);
- Request that we correct incomplete or inaccurate personal information that we hold about you;
- Request we delete or remove your personal information – if there is not an overriding legal reason we need to keep it;
- Request we restrict the processing of your personal information, for example while you ask us to establish its accuracy or the reason for processing it;
- Object to processing of your personal information where your interest in stopping the processing overrides ours;
- Object to automated processing or profiling to make decisions about me. At the present time AFI does not use automated processing or profiling to make employment decisions about you.
You also have the right to complain about how your personal data has been processed. You can lodge a complaint by contacting the recruitment team.
If you have any queries about the process or how we handle your information, or would like to exercise your rights, please contact us at:
Data Protection Officer
Animal Friends Insurance
Animal Friends House, No. 1 The Crescent
Sun Rise Way
Amesbury SP4 7QA
Tel: 0344 557 0300 | Email: Data.Protection@animalfriends.co.uk
This privacy notice was last updated on 19/01/2024.