Privacy notice for job applicants


This Privacy Notice explains how Animal Friends Insurance Services Limited will process your personal information during the job application process. It sets out your rights under current data protection legislation.

What information do we collect and why?

When you apply for a role with Animal Friends, whether directly through our website or via a recruiter / recruitment site, we collect information as necessary to evaluate your suitability for the role, to contact you about your application, and to make any reasonable adjustments during the assessment and interview process.

 What do we collect  Why  Legal Base
Name To identify you when considering your application Schedule 1 part 1(1) of the DPA2018 which relates to processing for employment purposes.
Contact details To contact you regarding your application
Work History To evaluate your suitability for the role for which you have applied
Educational history and qualifications
Race, sexuality,  gender or gender identity, age, religious or philosophical beliefs, disability Equality and diversity monitoring to improve our recruitment processes and comply with applicable law Schedule 1 part 1(1) of the DPA2018 which relates to processing for employment purposes. Also, under the Equality Act 2010 the lawful basis we rely on for processing this information is article 6(1)(c) to comply with our legal obligations under the Act.
Disability or other conditions requiring accessibility adjustments To make accessibility adjustments as required Article 9(2)(b) of the UK GDPR, which relates to our obligations in employment and the safeguarding of your fundamental rights. Also, under the Equality Act 2010 the lawful basis we rely on for processing this information is article 6(1)(c) to comply with our legal obligations under the Act.
Right to Work To comply with the law We are required by law to ensure all staff have the right to work in the UK.


We retain information about applicants for one year after an unsuccessful interview or application. Where an applicant is successful and appointed to a post at Animal Friends, they should refer to the Staff Privacy Notice for information about how their data will be processed and for how long it will be retained.

Will you share my data with anyone else?

Animal Friends employs Verticality Limited to provide our recruitment management system. Verticality Limited act as a data processor for Animal Friends. This means, they only process data on our specific instructions and do not use data for their own purposes. They act as a contractor, providing a recruitment management platform or system. Parts of this management system are operated in the US and India. These countries are outside of the EEA and do not have Adequacy status, which means they do not offer the same rights and freedoms for personal data as the UK or EEA. The platform is ISO27001 accredited, and we conduct regular security checks for all our data processors. We also have suitable contractual arrangements in place with Verticality Limited to protect your data. However, if you are concerned about your data being transferred outside of the UK, you should contact our recruitment team directly to make any applications.

What security arrangements are in place to protect my information?

Animal Friends holds ISO27001 accreditation and ensures all appropriate measures are in place to protect personal data. We employ a range of technical and organisational measures and limit access to your personal data to those with have a genuine business need to know. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality. If you have any concerns about data security, please speak to our recruitment team and we will be happy to provide more information.

How can I access my data subject rights?

Under data protection law, you have a number of rights. You can access these rights by contacting our data protection team.

In summary, these include the right to:

  • Request to see any of your personal data that we hold (Known as a Subject Access Request);
  • Request that we correct incomplete or inaccurate personal information that we hold about you;
  • Request we delete or remove your personal information – if there is not an overriding legal reason we need to keep it;
  • Request we restrict the processing of your personal information, for example while you ask us to establish its accuracy or the reason for processing it;
  • Object to processing of your personal information where your interest in stopping the processing overrides ours;
  • Object to automated processing or profiling to make decisions about me. At the present time AFI does not use automated processing or profiling to make employment decisions about you.

You also have the right to complain about how your personal data has been processed. You can lodge a complaint by contacting the recruitment team.

Contact Us

If you have any queries about the process or how we handle your information, or would like to exercise your rights, please contact us at:

The Data Protection Officer, Animal Friends Insurance
Animal Friends House, No. 1 The Crescent, Sun Rise Way Amesbury SP4 7QA

Tel: 0344 557 0300


  • Let us have enough information to identify you;
  • Let us know the information to which your request relates.

This privacy notice was last updated on 14/10/2022.